MINUTES OF MEETING VILLAMAR
COMMUNITY DEVELOPMENT DISTRICT

The Regular Meeting of the Board of Supervisors of the VillaMar Community Development District was held on Wednesday, February 12, 2020 at 3:24 p.m. at 346 E Central Ave, Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath Lauren Schwenk Andrew Rhinehart

Chairman Vice Chair
Assistant Secretary

Also, present were:

Jill Burns
Roy Van Wyk Patrick Marone

District Manager, GMS HGS
Developer's Office

The following is a summary of the discussions and actions taken at the February 12, 2020 VillaMar Community Development District's Regular Board of Supervisor's Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and noted that a quorum was established.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated there were no members of the public present, so the next item followed.

TIDRD ORDER OF BUSINESS	Approval of Minutes of the November 13,
2019 Audit Committee and Board of Supervisors Meeting

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Minutes of the November 13, 2019 Audit Committee and Board of Supervisors Meetings, were approved.

There were no changes to the November 13, 2019 meeting minutes.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-03
Directing the Chairman and District Staff to File a Petition Amending District Boundaries

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all  in favor, the Resolution 2020-03 Directing the Chairman and District Staff to File a Petition Amending District Boundaries, was approved.

Ms. Bums stated the Resolution was in the agenda package and a blank is provided to fill in parcel information. She asked for approval providing that the information be filled in. She noted that they are adding some additional lands that the developer requested.  This resolution will allow them to move forward and shows consent as district for the landowners. Hopping Green and Sams will update the resolution when they have a legal description from the Engineer.

FIFTH ORDER OF BUSINESS	Consideration   of  Boundary Amendment
Funding Agreement

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Boundary Amendment Funding Agreement  with VillaMar FG, LLC, was approved.

Ms. Bums stated that the Funding Agreement is with VillaMar FG, LLC.

SIXTH ORDER OF BUSINESS	Consideration of Resolution 2020-04 Re­
Designating the Primary Administrative Office and Principal Headquarters for the District

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Resolution 2020-04 Re-Designating the Primary Office and Principal Headquarters for the District, was approved.

Ms. Bums noted that GMS office has moved and this would set the new address as the Primary Administrative Office and Principal Headquarters.

SEVENTH ORDER OF BUSINESS	Consideration	of	Resolution	2020-05
Adopting an Internal Controls Policy
Ms. Bums noted this resolution would allow them to adopt internal controls designated to prevent fraud, waste, and abuse as required by statute.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Resolution 2020-05 Adopting the Internal Controls Policy, was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Uniform	Collection
Agreement	with	Polk	County	Tax Collector

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Uniform Collection Agreement with Polk County Tax Collector, was approved.

Ms. Burns asked for a motion to approve, she noted that they will be on roll.

NINETH ORDER OF BUSINESS	Ratification of Contract Agreement with
Polk County Property Appraiser

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the Contract Agreement with Polk County  Property Appraiser, was ratified.

Ms. Burns asked for a motion to ratify.

TENTH ORDER OF BUSINESS	Ratification of 2020 Data Sharing and
Usage	Agreement	with	Polk	County Property Appraiser

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the 2020 Data Sharing and Usage Agreement with Polk County Property Appraiser, was ratified.

Ms. Burns stated this had been previously approved and just needed to be ratified.

ELEVENTH ORDER OF BUSINESS
Attorney
Mr. Van Wyk had nothing further to report.

Staff Reports

Engineer
There being none, the next item followed.

District Manager's Report
Approval of Check Register

On MOTION by Ms. Schwenk, seconded by Mr. Rhinehart, with all in favor, the Check Register totaling $17,209.49 was approved.

Ms. Bums presented the check register from November 2019 through February 4, 2020 totaling $17,209.49.

Balance Sheet and Income Statement
Ms. Bums presented the financials to the board. No action was required to be taken.

Ratification of Phase 1 Change Orders #19-#27

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, Phase 1 Change Orders #19-#27, were ratified.

Ms. Bums noted the change orders had already been approved and just needed to be ratified by the board.

Ratification of Revised Phase 2 Change Orders #12 and #13

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, Phase 2 Change Orders #12 and #13, were ratified.

Ms. Bums noted these were change orders that had previously been approved but were revised again.

Ratification of Summary of Series 2019 Requisitions #59-#76 and #80-#94

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, Summary of Series 2019 Requisitions #59-#76 and #80-#94, were ratified.

Ms. Bums noted these had already been approved and needed to be ratified by the board.

TWELVETH ORDER OF BUSINESS	Other Business
There being the none, the next item followed.

THIRTEENTH  ORDER OF BUSINESS·	Supervisors	Requests	and	Audience
Comments
There being the none, the next item followed.

FOURTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Heath, seconded by Mr. Rhinehart, with all in favor, the meeting was adjourned.

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