MINUTES OF MEETING VILLAMAR
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the VillaMar Community Development District was held on Thursday, September 22, 2022 at 9:58 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:

Rennie Heath	Chairman
Lauren Schwenk	Vice Chairman
Eric Lavoie	Assistant Secretary

Also, present were:

Jill Burns	District Manager, GMS
Lauren Gentry	District Counsel, KE Law Group
Marshall Tindall	Field Manager, GMS

The following is a summary of the discussions and actions taken at the September 22, 2022 VillaMar Community Development District’s Regular Board of Supervisor’s Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and noted there were three Supervisors present constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns stated that there were no members of the public present.

THIRD ORDER OF BUSINESS	Approval of Minutes of the August 18, 2022 Board of Supervisors Meeting
Ms. Burns presented the August 18, 2022 Board of Supervisors meeting. She asked if there were any corrections, comments, or changes to the minutes. Hearing none, she asked for a motion of approval.

September 22, 2022	VillaMar CDD

On MOTION by Ms. Schwenk, seconded by Mr. Lavoie, with all in favor, the Minutes of the August 18, 2022 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Assignment	of
Infrastructure and Impact Fee Credit Agreement (Thompson Nursery Road Extension Phase 1/Segment 3)
Ms. Gentry stated this is an agreement if approved today, that will be considered by the county on the upcoming meeting agenda. Mr. Heath questioned the agreement wording. They tabled this until Roy could be reached for input. Circling back to this topic the Board agreed to make the motion authorizing the Chair to sign subject to verification.
At the end of the meeting, Ms. Gentry stated she received clarification from Roy, and he explained the CDD is not in the business of holding and selling credits, so this clarifies the CDD’s obligation would end with assigning it to the Developer.

On MOTION by Mr. Heath, seconded by Mr. Lavoie, with all in favor, The Assignment of Infrastructure and Impact Fee Credit Agreement (Thompson Nursery Road Extension Phase 1/Segment 3), was approved, subject to verification.

FIFTH ORDER OF BUSINESS	Consideration of Construction Funding
Agreement (Thompson Nursey Road)
Ms. Burns noted this is the funding agreement and will be authorized subject to verification from Roy on the wording.

On MOTION by Ms. Schwenk, seconded by Mr. Heath, with all in favor, Construction Funding Agreement (Thompson Nursey Road) in substantial form and Authorization for Mr. Heath to sign once Mr. Van Wyk reviews, was approved.

SIXTH ORDER OF BUSINESS	Discussion	Regarding	Street	Parking
Complaints
Ms. Burns stated there have been a handful of complaints on street parking. She noted Marshall did a review of the areas and suggested a public hearing could be scheduled for November on parking rules. Ms. Burns confirmed the Board wanted odd side parking, no commercial vehicles, and no overnight vehicles. The Board requested Marshall provide a map to

September 22, 2022	VillaMar CDD

show the phases completed that show no parking zones and corners. It was asked if there were mailbox parking. Notices will be sent for a hearing at the November meeting.

SEVENTH ORDER OF BUSINESS	CLOSED SESSION of Board Discussion
Regarding Security
Ms. Burns stated this session will be closed regarding security. She added 2 options were provided for security during peak hours and includes a mobile control. The 2nd option is 2 days/week. Ms. Burns stated this will start October 1 for the new fiscal year. Ms. Burns noted there was $33,800 included in the budget for security. District Counsel will prepare agreement.

On MOTION by Ms. Schwenk, seconded by Mr. Lavoie, with all in favor, the Proposal for Option 2 for Security, was approved.

EIGHTH ORDER OF BUSINESS	Consideration of Notice of RFP for Phase
6 Construction Services – ADDED
Ms. Burns stated the RFP for Phase 6 pickup date would be Friday, September 30, 2022.
These will be due October 17, 2022 and the bids due Monday, October 31, 2022.

On MOTION by Mr. Heath, seconded by Mr. Lavoie, with all in favor, Authorization for Staff to Issue the RFP for Phase 6 Construction Services, was approved.

NINTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Gentry had nothing to report. She was waiting for paragraph 5 clarification on the Assignment Agreement agenda item.

Engineer
Ms. Burns stated that the District Engineer was not on the line today.

Field Manager’s Report
Mr. Tindall reviewed the Field Manager’s Report to include pool light issues, playground shade installation, key card issues, erosion, pond water level and drainage issues are being reviewed.

September 22, 2022	VillaMar CDD

Consideration of Proposal for Replacement Pool Lights from Resort Pools
Mr. Tindall reviewed the proposal for replacement pool lights. Possibility of lightning strikes were discussed. He discussed the issue with pool closing and the possibility of liability issues.  Ms. Burns noted there was $2,500 in the budget for current year for contingency and
$400 has been spent at this point. Under amenity and maintenance repair there is more dollars.

On MOTION by Ms. Schwenk, seconded by Mr. Lavoie, with all in favor, the Proposal for Replacement Pool Lights from Resort Pool, was approved.

District Manager’s Report
Approval of the Check Register
Ms. Burns presented the check register which totaled $27,444.69. She asked for any questions or comments. Hearing none, asked for a motion to approve.

On MOTION by Mr. Heath, seconded by Mr. Lavoie, with all in favor, the Check Register, was approved.

Balance Sheet and Income Statement
Ms. Burns presented the unaudited financials. There was no Board action for this item.

Ratification of Kearney CO #12
Ms. Burns presented the change order that has already been approved.

On MOTION by Mr. Heath, seconded by Mr. Lavoie, with all in favor, Kearney CO #12, was ratified.

Next Meeting Starts New Fiscal Year 2023 Schedule (1st Tuesday @ 11:00 AM) – Next Meeting: Tuesday, October 4, 2022
Ms. Burns stated the upcoming meeting could be cancelled if the Board agreed. They were in agreement to cancel.

TENTH ORDER OF BUSINESS	Other Business

September 22, 2022	VillaMar CDD

There being no other business, the next item followed.

ELEVENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Ms. Burns asked if there were any Supervisor’s requests. Hearing none,

Secretary/Assistant Secretary

TWELFTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Heath, seconded by Ms. Schwenk, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman