MINUTES OF MEETING VILLAMAR
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the VillaMar Community Development District was held on Wednesday, May 28, 2025 at 11:00 a.m. at the Holiday Inn – Winter Haven, 200 Cypress Gardens Blvd., Winter Haven, Florida.

Present and constituting a quorum:
Brian Walsh	Vice Chairman
Bobbie Henley	Assistant Secretary
Emily Cassidy	Assistant Secretary Also, present were:
Jill Burns	District Manager, GMS
Meredith Hammock by Zoom	District Attorney, Kilinski Van Wyk Savannah Hancock by Zoom	District Attorney, Kilinski Van Wyk
John Bannon	District Engineer, Quiddity Engineering
Marshall Tindall	Field Manager, GMS

The following is a summary of the discussions and actions taken at the May 28, 2025, VillaMar Community Development District’s Regular Board of Supervisors Meeting.

FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order at 11:00 a.m. Three Supervisors were in attendance constituting a quorum.

SECOND ORDER OF BUSINESS	Public Comment Period
Ms. Burns opened the public comment period on agenda items only. There being no comments, the next item followed.

THIRD ORDER OF BUSINESS	Approval of the Minutes of the March 26,
2025 Board of Supervisors Meeting
Ms. Burns presented the meeting minutes from the March 26, 2025 Board of Supervisors meeting and asked for any corrections, comments, or questions. The Board had no changes to the minutes.

On MOTION by Mr. Walsh, seconded by Ms. Cassidy, with all in favor, the Minutes of the March 26, 2025 Board of Supervisors Meeting, were approved.

FOURTH ORDER OF BUSINESS	Consideration	of	Resolution	2025-05
Approving the Proposed Fiscal Year 2025/2026 Budget, Declaring Special Assessments, and Setting the Public Hearings on the Adoption of the Fiscal Year 2025/2026 Budget and the Imposition of Operations and Maintenance Assessments (Suggested Date: August 27, 2025)
Ms. Burns presented Resolution 2205 approving the proposed Fiscal Year 2026 budget, declaring special assessments and setting a public hearing on the adoption of the Fiscal Year 2026 budget and imposing O&M assessments. She noted that this would be the highest amount that it could be, but this budget can be changed over the summer. Part of this resolution is setting a public hearing where the Board will adopt that budget and then a copy of the budget does go to the county at least 60 days prior to the public hearing date.
Ms. Burns stated this proposed budget is not contemplating an increase for the upcoming year. The per lot assessment amount of $756.84 is proposed to be the same. The assessment hearing is for Phase 7 because that went from the admin rate to the to the full platted rate. This does contemplate increased costs for amenity that accounts for the second amenity facility. The developer has relayed the timeline for that opening to be about spring of 2026. Ms. Burns pointed out the increase in all of those amenity items and clarified that is to account for that second facility. Ms. Burns noted that the admin portion stayed relatively the same. Field expenses did go up and that's mostly to account for Phase 7 that was included for the budget. She noted that they still have a capital reserve transfer of $67,000. She noted that this budget this

would set the cap amount, if they want to change line items around or review before the final budget, the Board can do so.
Ms. Burns stated hearing date proposed is August 27, 2025 at 11:00 a.m. and that's going to be at this location here at the Prime HOA office for all the budget hearings we're doing here that are listed on the resolution.

On MOTION by Ms. Cassidy, seconded by Ms. Henley, with all in favor, Resolution 2025-05 Approving the Proposed Fiscal Year 2025/2026 Budget, Declaring Special Assessments, and Setting the Public Hearings on the Adoption of the Fiscal Year 2025/2026 Budget and the Imposition of Operations and Maintenance Assessments on August 27, 2025 at 11:00 a.m., was approved.

FIFTH ORDER OF BUSINESS	Ratification  of  RFP  for  Construction
Services for Phase 8 Mass Grading Project
Ms. Burns noted the developer reached out and said that they were ready to mass grade Phase 8. Ms. Burns noted that they went ahead and placed the ad for that RFP outside of a meeting date. So they were looking for a motion to ratify staff placing that ad.

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in favor, the RFP for Construction Services for Phase 8 Mass Grading Project, was ratified.

SIXTH ORDER OF BUSINESS	Review  and  Ranking  of  Proposals
Received for Phase 8 Mass Grading Project (to be provided under separate cover)
Mr. Bannon stated that they requested proposals to mass grade Phase 8. It's essentially limited to mass grading of the stockpile that's out there. It did not include excavation of ponds and it doesn't include the complete mass grading of phase eight, but just essentially whatever we can grade using the stockpile out there. It'll be the portions closest to Thompson Nursery Road and the existing Phase 6, which it borders. It’s masquerading those areas to roughly what final grade will be for Phase 8 in those spots. We received three bids from Tucker, QGS, and Kearney. Mr. Bannon stated that they have worked with all three of those with the CDD in the past. The

original bid amounts are shown on exhibit ‘B’ and exhibit ‘D’ is the breakdown of the scoring. Mr. Bannon noted that exhibit ‘A’ shows the final scores with Tucker receiving the most points. Tucker was ranked #1, QGS #2, and Kearney #3.

On MOTION by Mr. Walsh, seconded by Ms. Henley, with all in favor, the Ranking of Proposals Received for Phase 8 Mass Grading Project with Tucker Ranked #1 and Authorizing Staff to Send a Notice of Intent to Award, was approved.

SEVENTH ORDER OF BUSINESS	Consideration of Construction Funding
Agreement for Phase 8 Mass Grading Project
Ms. Burns stated this is with VMAR Dev, LLC and that is the entity that is going to fund all the construction related costs for Phase 8.

On MOTION by Mr. Walsh, seconded by Ms. Cassidy, with all in favor, the Construction Funding Agreement for Phase 8 Mass Grading Project, was approved.

EIGHTH ORDER OF BUSINESS	Consideration		of	Temporary	
	Construction	and	Access	Easement	
Agreement for Phase 8 Mass Grading Project

Ms. Burns stated this is with VMAR Dev, LLC for Phase 8.

On MOTION by Mr. Walsh, seconded by Ms. Cassidy, with all in favor, the Temporary Construction and Access Easement Agreement for Phase 8 Mass Grading Project, was approved.

NINTH ORDER OF BUSINESS	Consideration/Approval  of  Engineering
Services Agreement with Wood Engineering & Quiddity (Approving Update Services Rates)
Ms. Burns stated this an assignment of the existing tract because they were acquired by a different entity. It is the same District engineer, just a different entity name.

On MOTION by Mr. Walsh, seconded by Ms. Henley, with all in favor, the Engineering Services Agreement with Wood Engineering & Quiddity (Approving Update Services Rates), was approved.

TENTH ORDER OF BUSINESS	Presentation of Arbitrage Rebate Report
for Series 2024 (Assessment Area Six) Project Bonds
Ms. Burns stated the arbitrage rebate report is a required report under the Trust Indenture. She noted that they are required to determine under Internal Revenue Code that the District does not earn more interest than they pay on the bonds. Page four shows a negative amount there listed. This is an independent report.

On MOTION by Mr. Walsh, seconded by Ms. Cassidy, with all in favor, Accepting the Arbitrage Rebate Report for Series 2024 (Assessment Area Six) Project Bonds, was approved.

ELEVENTH ORDER OF BUSINESS	Ratification	of	Phase	7	Conveyance
Documents
Ms. Burns stated these documents have already been executed to convey the common area tracts to the CDD.

On MOTION by Mr. Walsh, seconded by Ms. Henley, with all in favor, the Phase 7 Conveyance Documents, were ratified.

TWELFTH ORDER OF BUSINESS	Staff Reports
Attorney
Ms. Hammock stated that ethics training is due by the end of the calendar year and Form 1s are due to the state by July 1st.

Engineer
Mr. Bannon stated they will be starting their annual inspections in June.

Field Manager’s Report (to be provided under separate cover)
Consideration of Proposal for Hydro Lift (to be provided under separate cover)
Mr. Tindall reviewed the Field Managers Report for the Board which was in the agenda package for review.
Mr. Tindall stated they think about 20 chaise lounge chairs would be a good investment at this pool while they wait for the second amenity to come online. The pool is pretty large and there's plenty of room on the deck to accommodate those chairs.
Ms. Burns stated they are suggesting this based on the security guard’s noted number of people at the pool, this summer has been a lot higher than last summer. Based on the number of chairs and the available area for them, we recommend adding some more for resident use.

On MOTION by Mr. Walsh, seconded by Ms. Henley, with all in favor, the Proposal for 20 Chair Lounge Chairs for the Pool Area, was approved.

Mr. Tindall stated he believes that they do need a lift at the facility to accommodate the requirements for the pool ADA compliance. He believed the water lift is the most effective for an unstaffed amenity for general maintenance long term and durability. The pricing here is from the pool vendor who we've used in a number of properties. Mr. Tindall noted that the Developer would be paying for the lift.
Mr. Tindall stated there is a fountain now in Phase 7, and it looks like it's a little bit clogged so they did cut the breaker. Mr. Tindall recommended to go ahead and get the fountain contract in place given how close they were to the meeting. He went ahead and brought the contract to the Board for approval. It's a quarterly service. They go through and check the functioning of the motor and everything else with it and then put it back out. It's $500 for the year. If we need to increase the frequency due to the way the fountain acts, we'll keep an eye on that. Staff will check it as they drive through. We've had other fountains that do warrant more frequent service. It largely depends on the level the pond is at. If you have a pond that stays really low, it has a ton of trash and algae accumulation. Because of that constant influx of high, low, high, low, they can sometimes move up to monthly service. I think for now, quarterly is a good start.

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in favor, the Proposal from Solitude for Quarterly Fountain Maintenance, was approved.

Mr. Tindall noted that they have some new ponds. There's a map included in the agenda package for reference. This proposal would expand the contract to include those. He stated he would recommend, since the other contract is up in about four months, to have this go for four months and then do a renewal for next year at the same time for all of Phases 1 through 7.

On MOTION by Mr. Walsh, seconded by Ms. Henley, with all in favor, the Amendment to the Pond Maintenance Contract for additional ponds in Phase 7 for four months, was approved.

Mr. Tindall presented a contract amended for landscaping that expands the landscaping contract to include Phase 7 and the common areas there, with the exception of the ones that were removed from our conveyance when it was done. You'll see highlighted on the map; those are in pink. It maintains the same existing scope 42 for common areas, 29 for ponds or mowing and detailing throughout the year. He noted that there is an increased rate during the summer to account for the rainy season and a reduced rate during the dormant season in winter. The budget line was set at $226,000 just as a caution because you weren't quite sure how large Phase 7 was or when that phase was going to come online. Some of the areas were a little bit delayed this year, so you have plenty of money to cover that. The total contract amount would be $194,976 for the year as it currently stands.

On MOTION by Mr. Walsh, seconded by Ms. Henley, with all in favor, the Amendment to the Prince & Sons Landscaping Contract for additional areas in Phase 7, was approved.

Mr. Tindall noted at the next meeting they will have a proposal for the wildlife caution signs. He talked to the insurance company and they are fine tuning the locations of those signs. They also looking into some stormwater repairs with the engineer and getting proposals for those, which he hopes they will have at the next meeting as well.

District Manager’s Report
Approval of Check Registers
March 2025
April 2025
Ms. Burns stated the check register is included in the agenda package for review. She offered to take any questions.

On MOTION by Ms. Henley, seconded by Ms. Cassidy, with all in favor, the Check Register for March 2025 and April 2025, was approved.

Balance Sheet & Income Statement
Ms. Burns noted financial statements through February are in the agenda package for review. No action is necessary.

Presentation of Number of Registered Voters – 1,344
Ms. Burns stated the District is required to determine the number of registered voters within the District as of April 15 of each year. For the record, that number is 1,344. The reason why we track that number is Florida Statutes designates the turnover to residents after the District has at least 250 voters and has been established for at least six years. That following election is when two seats would transition to residents. You’ve tripped that threshold and once we get to there we go to the general election process where it turns to the supervisor of elections, it has to be in an even year to coincide with election day. Going forward, there will be two seats that are filled by residents in November of 2026. When you go to vote for senators, school board, all those items, you'll get an insert in your ballot for VillaMar CDD seats. So, they have to line up with the even year election. The next landowner election is in November of 2026, and at that time there are two seats that need to be filled by residents.

THIRTEENTH ORDER OF BUSINESS	Other Business

FOURTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
Ms. Burns opened up the meeting for public comments at this time.

Resident (Kathy Melton) stated the sidewalks are significantly cracked on Cunningham and other places where people go for walks. She asked for the Board to look at the size of the pool parking lot. She commented on the $72,000 budget for security and said the security at the pool is not good. She questioned the $20,000 for the holiday decorations. She questioned why the playground and pool furniture is leased and not purchased.
Resident (Jennifer Brantley) stated when she was at the pool, she witnessed a young kid jumping over the fence to get in. Resident stated there are chairs that are broken at the pool. The backs are coming off of them.
Resident (Ken DeGraff) stated the tow away zone signs laid up against fences for three or four months. They got put back in the dirt. They were there for about two days and now they are not there at all. He stated he parked a car out on our side of the street before they came up with the parking zones. He spoke to the Winter Haven Police Department because you must be a certain amount of distance back from the stop sign. It doesn't look like the tow away zones are mandating far enough away from the stop sign. He stated that cars are parking too close to the stop sign. He stated the sidewalk on Vienna isn't finished all the way to Cunningham. There's about a seven-foot gap.
Resident (Kevin Gallagher) stated on San Marco Way and Laurel Oak Lane there is a four way stop, but there's only three signs. When you're going west on San Marco Way, there's no stop sign there. Somebody told me that during construction the truck knocked it down, the sign is gone. On Serrano where the mailboxes are, it's dark. I don't know if any of you get your mail there, but I will not go there at night.
Resident (Sonia Burgos) stated the parking sign on Vienna Drive had been down on the road, on a corner since the storm. Can people park in Vienna, I know the other parking sign was removed, but now it shows green, like people can park, but there's no parking sign. There is a flagpole on Cunningham between Victoria and Vienna that is laying down. It's still there. It was not picked up like the other sign. My only other concern was the amount of trash in an empty lot. I guess it's a conservation area in Cunningham. Trash is not picked up there
There was Board and staff discussion on lost cards and different kinds of access options.

FIFTEENTH ORDER OF BUSINESS	Adjournment

On MOTION by Mr. Walsh seconded by Ms. Cassidy, with all in favor, the meeting was adjourned.

Secretary/Assistant Secretary	Chairman/Vice Chairman